The 36th Edmonton International Fringe Theatre Festival is happening August 17-27, 2017 — are you interested in showcasing your products at the Festival?
Applications for Artisan Vendors for the 36th Edmonton International Fringe Theatre Festival are now open. Please read the information below before submitting your application.
Application deadline: Friday, March 31, 2017 at 1pm.
Fringe Theatre is proud to produce the Edmonton International Fringe Theatre Festival, the oldest and largest Festival of its kind in North America. Held in Edmonton’s Old Strathcona district, the Festival showcases over 1,600 performances from 1,200 local, national and international artists at indoor and outdoor venues. Offering something for everyone, the Festival has an attendance of over 850,000 patrons during the 11 days in August.
Vendor Selection: This form is an application only, and does not guarantee you a space in the Festival. Vendors are selected to participate based on providing the best possible patron experience at the Festival. All information must be complete and accurate. Failure to complete all areas will delay your application. From the information provided, we will choose vendors and allocate space as fairly as possible.
Important 2017 Festival Dates for Vendors
February 1, 2017
Applications available on or before February 1, online at fringetheatre.ca. Vendors without online access to the application form may request that an application form be sent to them via post, email or fax.
March 31, 2017
Deadline for Vendor Submission of Applications. Vendor applications received after the application deadline will be placed on a waiting list and will not be considered in the original selection.
April 15, 2017
Deadline to inform Vendors of acceptance or refusal into the Festival.
May 3, 2017
Deadline for Vendors to meet with Vendor Coordinator to sign contracts and remit 50% Deposit fees to Fringe Theatre Adventures.
June 21, 2017
Final Installment (Balance) Due.
July 28, 2017
Vendor load in schedule is sent to Vendors.
August 9 – 11, 2017
Vendors load in to site as per schedule set by Vendor Coordinator.
August 17 – 27, 2017
Edmonton International Fringe Theatre Festival
August 28, 2017
All Vendors load out and leave site at or after 5 pm
Rules & Regulations
Please read the following Rules and Regulations. You will be asked to sign your application and acknowledge that you understand and can comply with all Vendor requirements.
1. RATES & PAYMENT OF FEES
McIntyre Park/104 Street: 10 x 10 Tent or Trailer – $2,000.00 + GST
84 Avenue: 10ft x 10ft Tent or Trailer – $1,700.00 + GST
North Link Locations (located between 103 and 104 street/between 84 & 85 Avenue): 10 x 10 Tent or Trailer – $1,450.00 + GST
Fees can be paid in Full or by Installment as follows:
Option 1: All Fees Due and Paid in Full by May 3, 2017
Option 2: 50% of Total Fees (Deposit)
First Installment Paid by May 3, 2017
Balance of Total Fees Paid by June 21, 2017
All fees are due as per the payment structure set out. FTA accepts cash, debit, major credit cards (Visa and MasterCard only) and cheques. Cheques are to made payable to FRINGE THEATRE ADVENTURES. A $ 50.00 service charge will be levied for NSF (Non-Sufficient Funds) cheques. If payment is more than 24 hours late, after the due dates specified, the contract will be cancelled or a late fee of $100.00 will be charged. If applicable, the Vendor will lose all first installment deposit fees paid.
2. SITE HOURS
The 2017 Edmonton International Fringe Theatre Festival takes place August 17 – 27, 2017. The site will be open as follows:
Aug 17 (Opening): 6 PM to 11 PM
Aug 18 – Aug 26: 11 AM to 11 PM
Aug 27 (Closing): 11 AM to 8 PM
All Vendors must remain open during these specified times for the duration of the Festival.
3. LOAD IN SCHEDULE
The Vendor Load in Schedule will be available by Friday, July 28, 2017 and will be provided to Vendors by the Vendor Administration Team. All Vendors must comply with the Load in Schedule as set. NO EXCEPTIONS WILL BE MADE. Vendors are not to arrive prior to their set time and Festival Security will be on site to ensure all Vendors comply with their designated times.
4. LOAD OUT SCHEDULE
All Vendors and equipment must be off site by 5 PM as of Monday, August 28, 2017. Site must be left clean and free of garbage and debris. Failure to comply will result in a fine of $250.00, and all materials left on site will be removed at the expense of the owner.
5. ALLOTMENT AND USE OF SPACE
The signed Vendor Contract is a limited license to use Fringe Theatre Adventures Society site for the purpose of doing business. The Vendor may only occupy space that has been specifically allotted to them. Booth sharing is permitted by two businesses sharing the booth for the entire 11 days, or by each business fully occupying the space for a number of days determined by the Vendor. The space must be occupied at all times during the Festival. Failure to do so will result in immediate removal from the show. Booth space may not be shared unless agreed upon in writing by the Vendor Coordinator.
6. BOOTH SIZE AND STRUCTURE
All booths on the Festival Site must be of sturdy construction and be weighted to the ground. The pegging of tents into the pavement is forbidden. Tents must be manufactured with a flame retardant material; recreational tents or tarps are not permitted by fire code. If a booth becomes unstable during the Festival, FTA reserves the right to dismantle the booth for public safety, at the expense of the Vendor. No changes to a Vendor’s booth may occur during the Festival, without written approval from the Vendor Coordinator. These changes include, but are not limited to adding tables or chairs, moving garbage barrels and infringing upon vendor storage area.
7. SIGNAGE AND ADVERTISING
Vendor signage must fit on the booth, and not extend above the booth, or in front of it. The vertical height of a Vendor’s booth may not exceed 12 feet (3.7 meters). Sandwich boards are only permitted within the total space allotment of the booth and may not protrude outward.
8. PERMITS AND INSURANCE
All Vendors must have appropriate City of Edmonton Licenses/Permits and insurance for the operation of their booth and will need to submit this documentation upon signing the Contract. All Vendors must obtain a minimum of $2,000,000 Commercial General Liability Insurance naming Fringe Theatre Adventures as an additional insured. Proof of insurance is required for acceptance into the Festival.
9. ELECTRICAL HOOK UP
Fringe Theatre Adventures will supply power hook up and disconnection to each booth. Installations will be inspected, and only approved electrical schematics can be used. Total power for Artisan vendors shall not exceed 500 watts at 110v, and is provided for lights only (no fans, heaters etc). Vendors exceeding the allotted power will be charged the overage at current rates. Only ground fault extension cords are permitted on Festival site. Under NO circumstances are Vendors authorized to alter their power hook up, as this constitutes a violation of Provincial Law.
There is NO Vendor parking (including recreational vehicles) or camping anywhere on the Festival site. Vendors caught parking on the Festival site will be towed at the Vendors expense.
Garbage removal is the responsibility of the Vendor during move in, during the Festival, and load out. Site Maintenance personnel will remove garbage from Vendors during the Festival. During the Festival all Vendors must keep their booth and surrounding ten foot (10ft) radius clean. No boxes or garbage are to be stored behind the booth and under no circumstances are Vendors allowed to use garbage bins designated for public use. A $250.00 fine will be levied against all Vendors not complying with the above.
12. ON SITE CONDUCT
Vendors shall familiarize themselves with, and observe all applicable bylaws. Vendor staff nor the booth products can encroach on the road. All staff, products and signage must be contained within the purchased space. Vendors must allow passersby unencumbered passage down the street, and only initiate contact with attendees when they are in close proximity to the booth. Fringe Theatre Adventures Vendor Coordinator will arbitrate all disputes between Vendors, or between Vendors and the public. FTA reserves the right to cancel a Vendor’s contract if public conduct is deemed consistently or extremely offensive. All decisions made by Fringe Theatre Adventures Vendor Coordinator are final.
Security personnel are on site at the Festival, however Fringe Theatre Adventures will not be held responsible for lost or stolen property. In case of security or safety questions or concerns during the Festival, please contact the FTA Administration Office at 780-448-9000, or have a Festival Site Staff member contact Central Dispatch.
14. STAFF AND VENDOR ON SITE CONTACT
All Vendor employees must be at least 15 years of age, under Provincial Law. Any person left in charge of a booth must at least 18 years of age. If the owner, or person signing the Vendor Contract will not be on site daily at the Festival, the name of the person responsible for the booth, as designated by the licensee, must be made available to the Vendor Administration Team.