The 2018 Fringe Festival runs August  16-26, 2018. Applications will be available in February 2018, and will close March 31, 2018.

Important Festival Dates for Vendors

FEBRUARY 5 2018

Online applications are available in February each year. Check back for details.

MARCH 31 2018

Deadline for Vendor Submission of Applications. Vendor applications received after the application deadline will be placed on a waiting list and will not be considered in the original selection.

APRIL 13 2018

Deadline to inform Vendors of acceptance or refusal into the Festival.

MAY 6 2018
Deadline for Vendors to meet with Vendor Coordinator to sign contracts and remit 50% Deposit fees to Fringe Theatre.
JUNE 22, 2018

Final Installment (Balance) Due.

JULY 27, 2018

Vendor load in schedule is sent to Vendors.

AUGUST 14 – 16, 2018

Vendors load in to site as per schedule set by Vendor Coordinator.

AUGUST 16 – 26, 2018

Edmonton International Fringe Theatre Festival

AUGUST 27, 2018

All Vendors load out and leave site at or after 5 pm

Rules & Regulations

You will be asked to sign your application and acknowledge that you understand and comply with the following:

  1. RATES & PAYMENT OF FEES

McIntyre Park/104 Street: 10 x 10 Tent or Trailer – $2,000.00 + GST

84 Avenue: 10ft x 10ft Tent or Trailer – $1,700.00 + GST

North Link Locations (located between 103 and 104 street/between 84 & 85 Avenue): 10 x 10 Tent or Trailer – $1,450.00 + GST

Fees can be paid in Full or by Installment as follows:

Option 1: All Fees Due and Paid in Full by May 6, 2018

Option 2: 50% of Total Fees (Deposit)

First Installment Paid by May 6, 2018

Balance of Total Fees Paid by June 22, 2018

All fees are due as per the payment structure set out. FTA accepts cash, debit, major credit cards (Visa and MasterCard only) and cheques. Cheques are to made payable to FRINGE THEATRE ADVENTURES. A $ 50.00 service charge will be levied for NSF (Non-Sufficient Funds) cheques. If payment is more than 24 hours late, after the due dates specified, the contract will be cancelled or a late fee of $100.00 will be charged. If applicable, the Vendor will lose all first installment deposit fees paid.

  1. SITE HOURS

The 2017 Edmonton International Fringe Theatre Festival takes place August 17 – 27, 2017. The site will be open as follows:

Aug 16 (Opening): 6 PM to 11 PM

Aug 17 – Aug 25: 11 AM to 11 PM

Aug 26 (Closing): 11 AM to 8 PM

All Vendors must remain open during these specified times for the duration of the Festival.

  1. LOAD IN SCHEDULE

The Vendor Load in Schedule will be available by Friday, July 27, 2018 and will be provided to Vendors by the Vendor Administration Team. All Vendors must comply with the Load in Schedule as set. NO EXCEPTIONS WILL BE MADE. Vendors are not to arrive prior to their set time and Festival Security will be on site to ensure all Vendors comply with their designated times.

  1. LOAD OUT SCHEDULE

All Vendors and equipment must be off site by 5 PM as of Monday, August 27, 2018. Site must be left clean and free of garbage and debris. Failure to comply will result in a fine of $250.00, and all materials left on site will be removed at the expense of the owner.

  1. ALLOTMENT AND USE OF SPACE

The signed Vendor Contract is a limited license to use Fringe Theatre Adventures Society site for the purpose of doing business. The Vendor may only occupy space that has been specifically allotted to them. Booth sharing is permitted by two businesses sharing the booth for the entire 11 days, or by each business fully occupying the space for a number of days determined by the Vendor. The space must be occupied at all times during the Festival. Failure to do so will result in immediate removal from the show. Booth space may not be shared unless agreed upon in writing by the Vendor Coordinator.

  1. BOOTH SIZE AND STRUCTURE

All booths on the Festival Site must be of sturdy construction and be weighted to the ground. The pegging of tents into the pavement is forbidden. Tents must be manufactured with a flame retardant material; recreational tents or tarps are not permitted by fire code. If a booth becomes unstable during the Festival, FTA reserves the right to dismantle the booth for public safety, at the expense of the Vendor. No changes to a Vendor’s booth may occur during the Festival, without written approval from the Vendor Coordinator. These changes include, but are not limited to adding tables or chairs, moving garbage barrels and infringing upon vendor storage area.

  1. SIGNAGE AND ADVERTISING

Vendor signage must fit on the booth, and not extend above the booth, or in front of it. The vertical height of a Vendor’s booth may not exceed 12 feet (3.7 meters). Sandwich boards are only permitted within the total space allotment of the booth and may not protrude outward.

  1. PERMITS AND INSURANCE

All Vendors must have appropriate City of Edmonton Licenses/Permits and insurance for the operation of their booth and will need to submit this documentation upon signing the Contract. All Vendors must obtain a minimum of $2,000,000 Commercial General Liability Insurance naming Fringe Theatre Adventures as an additional insured. Proof of insurance is required for acceptance into the Festival.

  1. ELECTRICAL HOOK UP

Fringe Theatre Adventures will supply power hook up and disconnection to each booth. Installations will be inspected, and only approved electrical schematics can be used. Total power for Artisan vendors shall not exceed 500 watts at 110v, and is provided for lights only (no fans, heaters etc). Vendors exceeding the allotted power will be charged the overage at current rates. Only ground fault extension cords are permitted on Festival site. Under NO circumstances are Vendors authorized to alter their power hook up, as this constitutes a violation of Provincial Law.

  1. PARKING

There is NO Vendor parking (including recreational vehicles) or camping anywhere on the Festival site. Vendors caught parking on the Festival site will be towed at the Vendors expense.

  1. GARBAGE

Garbage removal is the responsibility of the Vendor during move in, during the Festival, and load out. Site Maintenance personnel will remove garbage from Vendors during the Festival. During the Festival all Vendors must keep their booth and surrounding ten foot (10ft) radius clean. No boxes or garbage are to be stored behind the booth and under no circumstances are Vendors allowed to use garbage bins designated for public use. A $250.00 fine will be levied against all Vendors not complying with the above.

  1. ON SITE CONDUCT

Vendors shall familiarize themselves with, and observe all applicable bylaws. Vendor staff nor the booth products can encroach on the road. All staff, products and signage must be contained within the purchased space. Vendors must allow passersby unencumbered passage down the street, and only initiate contact with attendees when they are in close proximity to the booth. Fringe Theatre Adventures Vendor Coordinator will arbitrate all disputes between Vendors, or between Vendors and the public. FTA reserves the right to cancel a Vendor’s contract if public conduct is deemed consistently or extremely offensive. All decisions made by Fringe Theatre Adventures Vendor Coordinator are final.

  1. SECURITY

Security personnel are on site at the Festival, however Fringe Theatre Adventures will not be held responsible for lost or stolen property. In case of security or safety questions or concerns during the Festival, please contact the FTA Administration Office at 780-448-9000, or have a Festival Site Staff member contact Central Dispatch.

  1. STAFF AND VENDOR ON SITE CONTACT

All Vendor employees must be at least 15 years of age, under Provincial Law. Any person left in charge of a booth must at least 18 years of age. If the owner, or person signing the Vendor Contract will not be on site daily at the Festival, the name of the person responsible for the booth, as designated by the licensee, must be made available to the Vendor Administration Team.

  1. VENDOR APPLICANTS

Applying to be a Festival Vendor does not guarantee you space at the Festival. Vendors are selected to participate based on providing the best possible patron experience at the Festival. All information must be complete and accurate. Failure to complete all areas will delay your application. From the information provided, we will choose vendors and allocate space as fairly as possible.

Artisan Vendor Application

Edmonton Fringe Theatre Festival Artisan Vendor Application
  • Please select the size of space required, and your preferred location. Prices are as listed. Please note: preferred location cannot be guaranteed.
  • Drop files here or
    Accepted file types: jpg, jpeg, pdf.
  • I have read the rules and regulations. I acknowledge that I understand and comply with all vendor requirements. I am submitting this application, confident that the information provided is factual to the best of my knowledge, and acknowledge that I have read and understand the information, conditions, rules, and regulations as set out in this document.